Landlords Property Guide
During initial consultations with clients we will cover as many of the subjective items as possible, thereafter will use our best endeavours to carry out efficient management on behalf of our clients and at the same time encouraging good relationships with tenants. We believe that good property management entails cooperation of the three parties: the client, the agent and the tenant, and the landlord’s interest is best served in this way.
All staff at Le Gallais’ are encouraged fully to appreciate the confidential nature between the landlord and their agent.
Generally most requirements in the market place are for unfurnished premises, as most tenants tend to have their own possessions. We do handle properties which are furnished and in either instances, it is imperative that a full inventory is taken to protect all of your items during the course of the tenancy.
Properties should usually include carpets, curtains, light fittings and kitchen appliances. If you have a requirement for storing household and personal items, then we would be happy to provide you with a quotation from our Self Storage department. We have the only and largest purpose built Self Storage facility in the Channel Islands with an area in excess of 250,000 cubic feet, so we should have no problem in providing you with sufficient storage and at a competitive price. Please ask us for further details.
Inventory & Conditions
As part of our service we will carry out an inventory of your fixtures and fittings noting the condition of the premises at the time of letting the property to a tenant. Tenants will pay a deposit on the property and will have deductions made against their deposit if any damage is caused to either the property or fixtures and fittings.
In compliance with the Residential Tenancy (Deposit scheme) (Jersey) Regulations 2014 all deposits taken from tenants must be placed with the My/Deposit Jersey scheme within 30 days of receipt, and failure to do so can result in a fine of up to £2,000 to be held for the duration of the lease. The tenant will be charged £20 + GST to enter the scheme and it will be returned after vacation, and in some cases, less any agreed deductions. If we manage your property we can arrange all of these formalities on your behalf, and full details and procedures of how the scheme operates can be found on-line at;
We will be responsible for liaising with the Population Office and completing the tenancy housing application on your behalf. Our leases are constantly under review and fully comply with current legislation and in particular the Residential Tenancy (Jersey) Law 2011 and recent ammendments.
It is the landlords responsibility generally to insure buildings and their contents at all times during the course of the tenancy. Normal household insurance does not cover properties let to third parties, and you must inform your insurer accordingly or your cover may be void. The property insurance cover will need to be in your name, and tenants will be liable to insure their own possessions under a separate policy. If you require any guidance on the insurance of your property, we will be pleased to assist initially, but would always reccomend you speak directly with your Property Insurance provider.
The controller of income tax in Jersey requires Landlords to declare any income (rent) that you receive for let property. You will be able to deduct from the gross rent received any expenses including management charges and repairs which have occurred during the course of the tax year. We will be pleased to provide you (for the year of assessment) with a tax report showing all income and expenditure for declaration to the tax authorities.
In the course of the tenancy there are numerous items in the day-to-day administration of property which are all part of the property management service. We would be pleased to discuss our standard fee arrangements with you. Our standard fees include the following:
- Initial consultation with a client
- Inspecting properties
- Advising on rental values and taking instructions to act for the client
Seeking suitable tenants and making arrangements for a short list of tenants to view the property. We advertise on occasions when we do not have efficient stock of applicants on our books and sometimes we will make special arrangements for any advertising charges with our clients. Normally however, there is no charge for advertising.
We will request personal banking, employment and previous landlord references from the tenant and forward these on to you for your approval if required. We will always refer to you and obtain your confirmation to proceed with the proposed letting to a particular applicant.
We will ensure the tenant has the required housing status for the proposed letting.
We will prepare a draft agreement of lease and forward to you for your approval after which we will seek the tenant’s signature. We will also prepare an inventory and in some cases schedule of condition and once again will forward these to the tenant for signature.
We will collect deposit from the tenant and hold this money in a separate account for the duration of the tenancy.
Annual inspections will be carried out as a minimum and where we find issues with a property we will take these up with the tenant and request that any repairs or changes are made without delay after liaising with the Landlord.
We will appoint contractors on your behalf to carryout repairs at the property only after having contacted you to seek your approval to proceed. During our initial consultation we will agree with you a figure up to which we do not require prior authorization from you to appointing a contractor. This is to allow us to effect small repairs which we do not see the point of bothering you with. Items above an agreed figure will always need prior authorization from you the only exception being emergency items where we will use our best judgement and endeavours to appoint a contractor to carry out essential repairs which would if left unattended cause further damage and expense at the property. We will undertake the payment of accounts from third parties in connection with the day-to-day administration maintenance and repairs at the property provided sufficient funds are in hand. This might include property rates and charges, repairs, maintenance, insurance premiums etc. Sometime contractor’s accounts are paid by us and then subsequently recovered from the tenant, subject to the terms of the lease. On rare occasions we will instruct lawyers or debt recovery agencies when necessary to act on behalf of the client to enforce collection of outstanding monies from the tenant. In these circumstances legal costs are payable by the client (Landlord) in addition to the agents management fees. These fees maybe recovered from the tenant subject to the terms of the lease.
Possible Additional Work
The following is a list of possible additional works and subsequent costs which we will not be responsible for under the terms of our standard management package they include the following:
In certain circumstances where a property is let furnished with a large amount of furniture and effects we may charge an extra fee on a timed basis depending on the size of the property and the volume it affects. Where items other than of a periodical repair and maintenance natural are involved i.e. large building works, extensions to the property, re-roofing, underpinning, replacement of windows, or heating and electrical systems, new kitchens and bathrooms etc we charge a fee which will usually be about 10% on the contractors charges for this work on your behalf and for obtaining competitive quotes for any works.
Where an insurance company is involved on your behalf in handling an insurance claim at the property, we will charge a fee based on a timed basis for our involvement in this work.
Any rent received is held in our clients account. All payments for work carried out are deducted from your rental income. We will provide you in most circumstances with a monthly statement showing income and expenditure and balance paid, usually by electronic transfer into your bank account. Please note that the majority of tenancies require rent to be paid on the first day of each month and the balance is normally transferred into your designated account within the first ten days of each month. Please note: – If we do not receive rent, then we cannot pay you until such time as it is. If rent is not cleared into our account it is not deemed received.