General Management
In the course of the tenancy there are numerous items in the day-to-day administration of property which are all part of the property management service. We would be pleased to discuss our standard fee arrangements with you. Our standard fees include the following:
Initial consultation with a client.
Inspecting properties.
Advising on rental values and taking instructions to act for the client.
Seeking suitable tenants and making arrangements for a short list of tenants to view the property. We advertise on occasions when we do not have efficient stock of appliances on our books and sometime we will make special arrangements for any advertising charges with our clients. Normally however, there is no charge for advertising.
We will obtain personal banking, employment and previous landlord references on behalf of the tenant and forward these on to you for your approval. We will always refer to you and obtain your confirmation to proceed with the proposed letting to a particular applicant.
We will submit a housing application form for the consent of the housing committee for the proposed letting.
We will arrange for the transfer of all utilities to the tenant as appropriate.
We will prepare a draft agreement of lease and forward to you for your approval after which we will seek the tenant’s signature. We will also prepare a draft inventory and schedule of condition for your approval and once again will forward to the tenant for signature.
We will collect deposit from the tenant and hold this money in a separate account for the duration of the tenancy.
We will inspect the property three months after the start of the lease to check the tenant’s performance. Annual inspections will be carried out thereafter where we find issues with a property we will take these up with the tenant and request that any repairs or changes are made without delay.
We will appoint contractors on your behalf to carryout repairs at the property only after having contacted you to seek your approval to proceed. During our initial consultation we will most likely agree with you a figure up to which we do not require prier authorisation for you to appointing a contractor. This is to allow us to effect small repairs which we do not see the point of bothering you with. Items above an agreed figure will always need prier authorisation from you the only exception being emergency items where we will use our best judgement and endeavours to appoint a contractor to carryout essential repair which would other wise if left unattended cause further damage and expense at the property. We will undertake the payment of accounts from third parties in connection with the day-to-day administration maintenance and repairs at the property provided sufficient funds are in hand. This might include property rates and charges, repairs, maintenance, insurance premiums etc. Sometimes we will retain a property float to allow for the essential repairs and payment of contractors accounts. Sometime contractor’s accounts are paid by us and then subsequently recovered from the tenant, subject to the terms of the lease. On rare occasions we will instruct lawyers or debt recovery agencies when necessary to act on behalf of the client to enforce collection of outstanding monies from the tenant. In these circumstances legal costs are payable by the client in addition to the agents management fees. These fees maybe recovered from the tenant subject to the terms of the lease.